How To Improve At Shift Handover In 60 Minutes

Staff shift scheduling software is revolutionizing the way shifts are being allocated to the employee. Instead of the procedure taking hours each week, the whole schedule can be set with just one click of a button. Previous methodologies like spreadsheets & paper will appear excitedly useless.

Each week the office manager sets up a shift schedule. The manager can use their previous schedule as the template to speed up the full procedure. For each shift, the employees required, the start & end time of the shift, & types of employee required is needed. The employees can enter what hours they are accessible to work during the week to certify they are only assigned shifts that are appropriate for them. The algorithm can take into concern scheduling rules like allocating the minimum amount of working hours to the employee. Most shift handover automation software is web-based. This has the great benefit that the shift schedule can now be accessible from outside of workplaces. The schedule can be seen from any internet-connected computer.

Furthermore, the shift handover can be achieved independently of the shift manager. If an employee can no longer make the shift, they can put it up for transfer. Another suitable employee can have this shift relocated to them if they want to work for extra hours. In addition, using the modern web-based systems can be used by the employees to designate the shifts they want when the next timetable is made. The system will then try to assign this shift to employees. If the employee gets shifts that they have requested they are more likely to feel satisfied with the schedule since they can specify the shifts they choose.

In some workplaces, the schedule rotation can regularly change. This can cause employees to be late & miss shifts since they overlook shifts they are working. So, the employee shift handover software can remind the employee a couple of hours before their next shift begins by sending text messages & email. This has been found to melodramatically reduce the amount of missed shifts & late arrivals.

Improve Shift Scheduling Easily

The hours spent manually allocating shifts are over! With the modern shift scheduling software, the shift schedule can be spontaneously generated based on employees’ preferences. Of course, the shift manager can automatically make adjustments before the schedule is widely released. The latest shift software also has some additional features that your employees will find very valuable. For instance, if they can’t make a certain shift they can offer it to others in their division. If another employee can take on the shift then it can then be transferred. The major feature which employees like though is that they can log in from the computer at home to see when they are working next. They no longer have to phone up their shift manager to explore out.

Similarly, employees can prefer which shifts they would favor in the next shift schedule. The shifting algorithm will then give the shift to the highest-ranking employee which requested that shift. The intelligent algorithm also makes sure that minimum & maximum working hour needs are met. In addition, most shift-handling software will send text message reminders to employees a few hours before the shift begins. This has been found to reduce absences greatly – particularly if your staff is full of oblivious students!

Finally, the software can be used to accomplish holidays your employees can take off. Each employee can be assigned a certain number of days off per year. They can then use the system to request days off. Upon support from the manager, the system will not assign any hours to employees on that day.

j5 Shift Handover | Hexagon PPM

Save Time with Automatic Shift Handling Software

Arranging shifts manually can be a tedious & long procedure that can perhaps consume hours of shift managers’ time each week. However, using the shift scheduling software the successful shift schedule can be created spontaneously each week. The vast majority of shift handling software is now web-based. It has the great benefit that it is accessible from any internet-connected computer. Employees can find out work schedules in their own time without the requirement to contact the workplace.

Furthermore, a web-based system brings a new level of flexibility that was formerly not known. For instance, if the employee can’t work the shift it can be put up for transfer to another. It is great for employees who wish to work more hours than they have been assigned. 

The shift manager will enter into the system the shifts accessible for the next schedule. The manager enters the times of shifts for the next schedule. The work schedule can be based on the previous schedule. The employees can also enter the hours they are obtainable during the week. They are therefore only allocated shifts at times they are available to work. This is great for a young workforce that might have commitments with the university or college. When a schedule is produced the system can take to complex scheduling rules like minimum & maximum employee working hours.

One of the vital features of the software is the ability for employees to demand shifts. Employees can be happier when they have input on what shifts they are assigned. If multiple employees pick the same shift the employee with the highest ranking will be assigned the shift. The shift handling software can also be used to manage time off reserved by employees. When each employee is added to the system they are allocated a certain amount of days off. The worker can then put in the request to take a day off. If the shift manager approves this request they are mechanically removed from the shift schedule on the day. It gives up the best way to add support.


If the schedule changes regularly it can be difficult for employees to remember when they are next working. So, the employee shift handling software can send out a reminder email to employees a couple of hours before they begin working.